Role Summary

Facilities & Engineering Intern

The Facilities & Engineering Intern supports Engineering, Facilities, and Workplace Operations activities across the organization. This position provides hands-on experience in engineering data administration, maintenance planning support, work order management, field assessments, and Integrated Workplace Management System (IWMS) administration.

The ideal candidate is currently pursuing a degree in Architecture, Engineering, Facility Management, Maintenance Planning, Procurement, Construction Management, or a related discipline and is interested in developing practical experience in facilities and engineering operations.

Main Tasks

Engineering Data Administration

• Maintain, update, and validate engineering, asset, and facilities-related data.
• Support data-quality reviews and help ensure accuracy across systems.
• Assist with organizing equipment records, drawings, specifications, and maintenance documentation.
• Create and maintain reports, dashboards, and performance-tracking metrics.

Site Walkthroughs and Facility Assessments

• Participate in facility inspections and site walkthroughs.
• Collect and verify building, space, equipment, and infrastructure data.
• Document observations, deficiencies, and opportunities for improvement.
• Support facility-condition assessments and asset-inventory activities.

Requirements Gathering

• Collaborate with Engineering, Facilities, Maintenance, Procurement, and business stakeholders to collect operational requirements.
• Assist with documenting facility, maintenance, and system-related processes.
• Support continuous-improvement initiatives through data collection and stakeholder engagement.

Data Collection, Analysis, and Manipulation

• Gather data from various internal systems and sources.
• Clean, organize, validate, and analyze datasets.
• Develop spreadsheets, reports, and presentations to support decision-making.
• Identify trends, inconsistencies, and opportunities for operational improvement.

Work Order Management

• Support the creation, tracking, and closure of maintenance work orders.
• Monitor work-order progress and help ensure documentation remains accurate and complete.
• Assist with preventive-maintenance scheduling and tracking.
• Coordinate with service providers and internal stakeholders as needed.

IWMS/CMMS Administration

• Provide administrative support for the Integrated Workplace Management System (IWMS) and/or Computerized Maintenance Management System (CMMS).
• Enter, update, and maintain asset, maintenance, and space-management data.
• Support system testing, user support, reporting, and process documentation.
• Assist with system enhancements and data-migration projects.

Experience

Required

• Currently enrolled in an Associate’s, Bachelor’s, or Master’s degree program in one of the following areas:
  • Architecture
  • Architectural Engineering
  • Engineering, including Mechanical, Electrical, Civil, Industrial, or a related discipline
  • Facility Management
  • Construction Management
  • Maintenance Planning
  • Procurement or Supply Chain Management
  • A related field
• Strong analytical and organizational skills.
• Proficiency in Microsoft Office applications, particularly Excel.
• Ability to manage and analyze data accurately and with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.

Preferred

• Familiarity with facilities management, maintenance operations, or engineering processes.
• Experience with IWMS, CMMS, ERP, or work-order management systems.
• Knowledge of data-management and reporting tools.
• Experience conducting site surveys, asset inventories, or facility assessments.
• Understanding of maintenance-planning and procurement processes.

Key Competencies

• Attention to detail
• Data analysis and reporting
• Problem-solving
• Process improvement
• Stakeholder communication
• Planning and organization
• Technical curiosity
• Team collaboration

What You’ll Gain

• Practical experience in engineering and facilities operations.
• Exposure to maintenance planning, asset management, and workplace-management systems.
• Opportunities to contribute to real-world projects that affect operational performance.
• Development of analytical, technical, and project-coordination skills in a professional environment.